Privacy Policy — ClassFlow

Your privacy is important to us. This Privacy Policy explains how COD Innovations ("we," "our," or "us") collects, uses, discloses, and protects your personal information when you use the ClassFlow school management platform.

Information We Collect

We collect information you provide directly to us when setting up and using ClassFlow, including school name, contact details, staff and student data, academic records, and billing information. We also automatically collect certain technical data such as IP addresses, browser type, and usage patterns to improve our service.

How We Use Your Information

We use the collected information to operate, maintain, and improve ClassFlow; to process transactions; to communicate with you about updates, security alerts, and support; to comply with legal obligations; and to enforce our terms of service. We do not sell personal data to third parties.

Data Storage & Security

Your data is stored on secure servers with encryption at rest and in transit. We implement industry-standard technical and organizational measures to protect against unauthorized access, alteration, disclosure, or destruction. Access to personal data is restricted to authorized personnel on a need-to-know basis.

Data Retention

We retain your personal data for as long as your account is active or as needed to provide services. Upon account termination, we will delete or anonymize your data within 90 days unless legal obligations require longer retention. You may request earlier deletion by contacting our support team.

Cookies & Tracking

ClassFlow uses essential cookies for authentication and session management. These are strictly necessary for the platform to function. We do not use third-party tracking cookies for advertising. You can control cookie preferences through your browser settings, though disabling essential cookies may affect platform functionality.

Third-Party Services

We may engage trusted third-party service providers (e.g., cloud hosting, payment processing) who are contractually bound to protect your data and use it solely for the services they provide on our behalf. We do not share your data with third parties for their own marketing purposes.

Your Rights

Depending on your jurisdiction, you may have the right to access, correct, delete, or port your personal data; to restrict or object to processing; and to withdraw consent at any time. To exercise these rights, please contact us at [email protected].

Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email or through a notice on the platform. Continued use of ClassFlow after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please reach out to us at [email protected] or through the contact information provided on our website.